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Malaysia Admissions

Malaysia University Application Deadlines: Your Gateway to Malaysian Higher Ed

Navigate the application landscape for top universities in Malaysia. Our complete guide covers key intake periods, program-specific deadlines, and strategic planning for international students aiming for a seamless admission process.

Application Timeline

Malaysia
Research & Program Selection

Identify universities (e.g., UM, USM, UKM, Monash Malaysia, Taylor's) and programs aligning with your goals. Check specific faculty requirements.

Aug-Oct 2024
Prepare Documents & English Tests

Gather academic transcripts, certificates, passport, photos. Take IELTS/TOEFL (if required). Some universities may have early application windows.

Nov-Dec 2024
Main Intake Applications Open

Primary application period for the May/Sept intake. Submit applications for most public and private universities. Be mindful of specific program cut-offs.

Jan-Feb 2025

Key Deadlines

Public Universities (e.g., UM, USM, UKM)

Jan - Mar 2025 (for Sept intake)

Private Universities (e.g., Monash Malaysia, Taylor's, UCSI)

Rolling Admissions / Multiple Intakes (Jan, May, Sept)

Malaysia's academic year typically has major intakes in February/March, May/June, and September/October. Public universities often have fewer intakes than private ones. Always verify exact dates on the university's official website!
Overview of Malaysia University Application Timelines for International Students

Understanding the Malaysia university application timeline is crucial for international students. The Malaysian academic calendar typically runs with two main intakes: February/March (often termed 'Spring' or 'March Intake') and September/October (often termed 'Fall' or 'October Intake'). While some programs may offer a June/July intake, the primary application periods revolve around these two main cycles. Applications generally open several months before the intake period.

Malaysia University Application Cycle Overview
  • Most Malaysian universities operate on a semester system with two primary intakes: February/March and September/October.
  • The September/October intake is often considered the main intake, offering the widest range of programs and potentially more scholarship opportunities.
  • The February/March intake is also significant and widely available across many universities and programs.
  • A limited number of programs and universities may offer a June/July intake, particularly for postgraduate studies or specific diploma courses.
  • Unlike some Western systems, 'Early Decision' or 'Early Action' as binding/non-binding concepts are less common. Instead, applications are typically processed on a rolling basis or within defined windows for each intake.
  • Applications generally open 3-6 months before the start of an intake, but it's advisable to prepare much earlier.
Types of Application Deadlines

Main Intake Deadlines (September/October Intake)

Primary Intake

Applications typically open from March/April and close around July/August. Some popular programs may have earlier cut-offs or fill up quickly.

Secondary Intake Deadlines (February/March Intake)

Secondary Intake

Applications typically open from October/November and close around January/February. This is a significant intake for many programs.

Rolling Admissions (Common for International Students)

Ongoing Review

Many Malaysian universities process international student applications on a rolling basis within the application window for each intake. This means applications are reviewed as they are received until the intake capacity is full. Applying early within the window is highly recommended.

Specific Program Deadlines

Program Specific

Some highly competitive or specialized programs (e.g., Medicine, Dentistry, Architecture) may have earlier or stricter deadlines, or require specific entrance exams/interviews. Always check individual program requirements.

International Student Timeline Considerations for Malaysia

9-12 Months Before

  • Research universities and programs in Malaysia (public vs. private, specific courses).
  • Understand entry requirements (academic qualifications, English proficiency - IELTS/TOEFL).
  • Prepare for and take English proficiency tests if required (IELTS/TOEFL).
  • Begin exploring scholarship opportunities (e.g., Malaysian government scholarships, university-specific scholarships).

6-9 Months Before

  • Finalize university shortlist and program choices.
  • Gather all required documents: academic transcripts, certificates, passport copy, passport-sized photos, financial proof.
  • Prepare personal statement/statement of purpose (if required).
  • Obtain recommendation letters (if required).

3-6 Months Before

  • Submit online applications to chosen universities.
  • Pay application fees (if applicable).
  • Monitor application status and respond to university requests for additional information.
  • If accepted, receive Letter of Offer/Acceptance Letter.

1-3 Months Before

  • Apply for the Student Pass (Visa Approval Letter - VAL) through Education Malaysia Global Services (EMGS) or directly via the university.
  • Pay tuition deposit (if required).
  • Arrange accommodation (on-campus or off-campus).
  • Book flights and arrange travel logistics.
  • Purchase travel insurance and health insurance (often mandatory for student pass).

Upon Arrival

  • Attend university orientation programs.
  • Complete student pass endorsement at immigration.
  • Register for courses and begin studies.
Major Intake Periods and Deadlines for Malaysian Universities

Malaysian universities typically offer multiple intake periods throughout the academic year, catering to both local and international students. Understanding these intake periods, their characteristics, and associated deadlines is crucial for planning your application strategy effectively. While there are common patterns, specific dates and program availability can vary significantly between public and private institutions, and even between faculties within the same university.

September/October Intake (Primary)
September/October

Application Deadlines

Application Window (Public Universities):March - May (for local students via UPUOnline); April - July (for international students directly)
Application Window (Private Universities):May - August (often rolling admissions until late August/early September)

Key Advantages

  • Widest range of program choices across all disciplines (especially for public universities)
  • Aligns with the completion of major pre-university qualifications (e.g., STPM, A-Levels, Matriculation)
  • Maximum scholarship and financial aid opportunities available
  • Full academic year experience and integration with the largest cohort
  • Most comprehensive orientation and support services for new students

Important Notes

This is the most significant intake for public universities (like UM, UKM, USM, UPM, UTM) and a major intake for private institutions. Competition can be high for popular programs. Public university applications for local students are primarily through UPUOnline, while international students apply directly. Private universities often have more flexible, rolling admissions for this intake.

February/March Intake (Secondary)
February/March

Application Deadlines

Application Window (Public Universities):September - November (for international students, limited programs)
Application Window (Private Universities):November - January (often rolling admissions until late January/early February)

Key Advantages

  • Opportunity for students who missed the September/October intake or completed qualifications later
  • Less competition for certain programs compared to the primary intake
  • Shorter wait time between application and start date
  • Potentially smaller class sizes for some modules, leading to more personalized attention
  • Good for students who need more time to prepare documents or improve English proficiency

Important Notes

This is a common secondary intake, particularly for private universities and some public university postgraduate programs or specific undergraduate courses. Program availability is generally more limited than the September/October intake. Always check the specific university and program website for confirmation.

June/July Intake (Limited/Tertiary)
June/July

Application Deadlines

Application Window (Private Universities):March - May (often rolling admissions until late May/early June)

Key Advantages

  • Opportunity to begin studies earlier than the main September/October intake
  • Ideal for students completing pre-university programs in the first half of the year
  • Often used for foundation programs, English language courses, or specific diploma/certificate programs
  • Allows students to adjust to university life before the larger main intake cohort arrives

Important Notes

This intake is predominantly offered by private universities and often for foundation, diploma, or specific undergraduate programs. Public universities rarely offer a full range of degree programs for this intake, though some postgraduate or bridging courses might be available. Program availability is highly restricted. Confirm offerings directly with the university.

Common Admission Decision Timelines for Malaysian Universities

Application TypeTypical Application DeadlineDecision ReleasedStudent Reply Deadline
Public Universities (September/October Intake - Local)March - May (UPUOnline)Late July - Early AugustWithin 1-2 weeks of offer (via UPUOnline)
Public Universities (September/October Intake - International)April - July4-8 weeks after complete application submissionTypically 2-4 weeks after offer
Private Universities (September/October Intake)May - August (Rolling)2-4 weeks after complete application submissionTypically 2-4 weeks after offer
Private Universities (February/March Intake)November - January (Rolling)2-4 weeks after complete application submissionTypically 2-4 weeks after offer
Private Universities (June/July Intake)March - May (Rolling)2-4 weeks after complete application submissionTypically 2-4 weeks after offer

These are general timelines. Public university admissions for local students are highly centralized through UPUOnline. For international students and private universities, admissions are often on a rolling basis, meaning applications are processed as they are received until programs are full. Always check the official university websites for the most accurate and up-to-date deadlines and decision timelines, as these can vary significantly by institution and program.

Deadlines by University Types and Programs in Malaysia

Application deadlines in Malaysia vary significantly based on university type, program competitiveness, and intake periods. Understanding these variations is crucial for developing an effective application strategy.

Deadlines by University Tier

Research-Intensive Public Universities (RU)

Universiti Malaya (UM)
Universiti Kebangsaan Malaysia (UKM)
Universiti Putra Malaysia (UPM)
Universiti Sains Malaysia (USM)
Universiti Teknologi Malaysia (UTM)
Typical Deadlines
  • • Main Intake (September/October): Application period typically opens March/April and closes May/June. Some programs may have earlier cut-offs.
  • • February/March Intake (Limited Programs): Application period typically opens October/November and closes December/January.
  • • Postgraduate (Masters/PhD): Often rolling admissions with specific application windows for scholarship consideration. Check individual faculty websites.
  • • International Applicants: Generally advised to apply 2-3 months before the local deadline to allow for visa processing.
Key Characteristics
  • • Highly competitive, especially for popular programs (Medicine, Engineering, Law).
  • • Strict, non-negotiable deadlines for main intakes.
  • • Earlier application windows for international students.
  • • Scholarship deadlines often align with or precede admission deadlines.
  • • Specific requirements for Bahasa Malaysia proficiency for some undergraduate programs.

These universities are consistently ranked among the top in Malaysia and Southeast Asia. Early application is highly recommended.

Other Public Universities & University Colleges

Universiti Teknologi MARA (UiTM)
Universiti Utara Malaysia (UUM)
Universiti Pendidikan Sultan Idris (UPSI)
Universiti Malaysia Sarawak (UNIMAS)
Universiti Malaysia Sabah (UMS)
Typical Deadlines
  • • Main Intake (September/October): Application period typically opens April/May and closes June/July.
  • • February/March Intake (Limited Programs): Application period typically opens November/December and closes January.
  • • Postgraduate: Often rolling admissions, check specific program requirements.
Key Characteristics
  • • Generally follow similar intake patterns to RUs but may have slightly later deadlines.
  • • Focus on specific fields (e.g., UiTM for Bumiputera students, UPSI for Education).
  • • More flexible with application windows for certain programs.
  • • International student deadlines are usually earlier than local ones.

Reputable Private Universities & University Colleges

Taylor's University
Monash University Malaysia
University of Nottingham Malaysia
HELP University
Sunway University
Multimedia University (MMU)
APU (Asia Pacific University of Technology & Innovation)
Typical Deadlines
  • • Multiple Intakes (e.g., January, March/April, July, September): Rolling admissions for most programs, with application closing typically 1-2 months before intake start.
  • • Specific Programs (e.g., Medicine, Pharmacy): May have fixed application windows, often 3-4 months before intake.
  • • Scholarship Deadlines: Often have specific application periods, sometimes separate from program application.
Key Characteristics
  • • Offer multiple intake periods throughout the year, providing more flexibility.
  • • Rolling admissions are common, but popular programs can fill up quickly.
  • • International branch campuses (Monash, Nottingham) follow their parent university's academic calendar and may have specific deadlines.
  • • Deadlines for international students are usually 1-2 months earlier to facilitate visa processing.
  • • Some programs (e.g., Medicine, Pharmacy, Law) have stricter application windows due to professional body requirements.

Specialized Institutions & Colleges

Kolej Poly-Tech MARA (KPTM)
Limkokwing University of Creative Technology
SEGi University & Colleges
Various vocational and polytechnic colleges
Typical Deadlines
  • • Multiple Intakes: Rolling admissions, often 2-4 weeks before classes start.
  • • Specific Vocational Programs: May have fixed application windows or capacity limits.
Key Characteristics
  • • Most flexible application windows, often with monthly or bi-monthly intakes.
  • • Rolling admissions until capacity is reached.
  • • Earlier deadlines for international students (visa processing).
  • • Focus on specific vocational or niche fields.

Deadlines by Program Type in Malaysia

Program TypeTypical DeadlinesSpecial Considerations
Medical Programs (MBBS/MD)Public Universities: May/June for September intake. Private Universities: Fixed windows, often 3-4 months before Jan/April/July intake.Highly competitive. Strict academic requirements and often an interview process. International students must apply very early for visa and MQA/MMC approval.
MBA ProgramsPublic Universities: May/June for Sept/Oct intake. Private Universities: Rolling admissions for Jan/April/July/Sept intakes.Many private universities offer multiple intakes. Public university MBAs are often more structured with fixed deadlines. Check for GMAT/GRE requirements.
Engineering ProgramsPublic Universities: May/June for Sept/Oct intake. Private Universities: Rolling admissions for Jan/April/July/Sept intakes.Popular specializations (e.g., AI, Robotics, Software) can fill quickly. Check for specific prerequisite subjects.
Law Programs (LLB)Public Universities: May/June for Sept/Oct intake. Private Universities: Rolling admissions for Jan/April/July/Sept intakes.Specific entry requirements (e.g., A-Levels, STPM) and often an interview. Check for professional body recognition.
Ph.D. ProgramsPublic Universities: Often rolling admissions, but specific application windows for scholarship consideration (e.g., March/April for Sept intake). Private Universities: Rolling admissions.Deadlines often tied to research proposal submission and supervisor availability. International students should factor in visa processing time.
Creative Arts & Design ProgramsPrivate Universities: Rolling admissions for multiple intakes. Public Universities: May/June for Sept/Oct intake.Often require a portfolio submission, which may have a separate deadline or be part of the main application. Check specific requirements for auditions/interviews.
Finding Exact Deadlines for Malaysia

To find the most accurate and up-to-date deadlines for your target universities and programs:

Official University Admissions Website

This is the most reliable source. Always check the 'Admissions', 'Prospective Students', or 'International Students' sections of the specific university's website.

Program/Faculty Specific Sites

For postgraduate or specialized programs (e.g., Medicine, Law, MBA), the faculty or department website may have more detailed and specific deadlines that differ from the general university deadlines.

University's Academic Calendar

Some universities publish an academic calendar that outlines key dates, including application periods and intake start dates.

Online Application Portals

For public universities, the UPUOnline portal (for local STPM/Matriculation students) or the university's direct international application portal will list current deadlines.

Contact Admissions Office

If in doubt, directly email or call the university's admissions office or international student office. They can provide the most up-to-date information.

Education Fairs & Agents

Attending education fairs or consulting authorized education agents can provide insights, but always cross-verify information with the official university website.

Strategic Planning for Malaysia Application Deadlines

Effective planning is the key to a successful Malaysia university application process. By creating a strategic timeline and organizing your applications effectively, you can maximize your chances of admission while minimizing stress. Malaysia's academic year typically begins in September (main intake), with smaller intakes in January/February and June/July.

Time Management Strategy

Application Checklist

12-15 months before enrollment
  • Research Malaysian universities and programs (public vs. private, specific courses, entry requirements)
  • Understand Malaysian education system and qualifications equivalency (e.g., SPM, STPM, A-Levels, IB, Foundation courses)
  • Register for English proficiency tests (IELTS/TOEFL) if required by your chosen university/program
  • Start preparing for English proficiency tests
  • Create a preliminary list of potential Malaysian universities (aim for a mix of public and private, and different program types)
9-12 months before enrollment
  • Take English proficiency tests (with time for retakes if needed)
  • Finalize university shortlist (5-8 Malaysian schools recommended, considering program fit and entry requirements)
  • Research specific program requirements, application fees, and deadlines for each university
  • Begin drafting personal statements/statements of purpose (SOP) if required
  • Gather academic transcripts and certificates (ensure they are certified/translated if necessary)
  • Identify referees for recommendation letters (if required, often for postgraduate or specific undergraduate programs)
6-9 months before enrollment
  • Submit applications for the main September intake (many public universities have earlier deadlines, private universities often have rolling admissions)
  • Prepare financial documents (proof of funds for tuition and living expenses, often a bank statement) for visa application and university admission
  • Apply for scholarships offered by Malaysian universities or external bodies (check eligibility and deadlines)
  • Prepare for university interviews (if required, especially for competitive programs like Medicine, Dentistry, or Architecture)
3-6 months before enrollment
  • Review admission decisions and compare offers
  • Accept your preferred offer and pay the acceptance deposit (if required)
  • Begin the student visa (e-VAL) application process through Education Malaysia Global Services (EMGS) – this is a critical step and can take time
  • Start looking for accommodation (on-campus dorms or off-campus rentals)
  • Arrange travel logistics (flights, airport pickup)
1-2 months before enrollment
  • Receive your e-VAL (Visa Approval Letter) from EMGS
  • Apply for your Single Entry Visa (SEV) at the Malaysian embassy/consulate in your home country (if required, depending on nationality)
  • Finalize accommodation and travel plans
  • Attend pre-departure briefings (if offered by your university or agent)
  • Pack and prepare for your move to Malaysia

Strategic Application Tips

Understand Malaysian Intakes

While September is the main intake, many private universities offer multiple intakes (January/February, June/July). Public universities generally have one main intake. Plan your application around these cycles.

Public vs. Private University Deadlines

Public universities (e.g., UM, UKM, USM) often have earlier and stricter application deadlines. Private universities (e.g., Monash Malaysia, Taylor's, APU) tend to have more flexible, rolling admissions.

EMGS is Key

The student visa application process through EMGS is mandatory for all international students and can be lengthy. Factor this into your timeline. Do not wait for your offer letter to start preparing visa documents.

Financial Proof is Crucial

Ensure you have readily available proof of funds for both university admission and the EMGS visa application. This is a common bottleneck.

Agent Assistance

Consider using a reputable education agent specializing in Malaysia. They can guide you through the application process, visa requirements, and often have direct links with universities, simplifying the process.

Language Proficiency

Most Malaysian universities teach in English, but you'll need to demonstrate proficiency (IELTS/TOEFL). Some universities offer intensive English programs if you don't meet the direct entry requirements.

Deadline Tracking Tools

Stay organized with these tools to track application deadlines and visa progress:

Google Sheets/Excel(Spreadsheet)
Custom tracking for each university, program, document status, and EMGS visa stages; sorting by deadline, color coding for urgency.
Trello/Asana(Project Management)
Visual boards for application stages (e.g., 'Research', 'Documents Ready', 'Applied', 'Offer Received', 'EMGS Pending'), deadline reminders, document attachments, collaboration with agents/counselors.
University Application Portals(University Specific)
Many Malaysian universities have their own online application portals where you can track your application status, document submission, and offer letters.
EMGS Portal(Government Portal)
Crucial for tracking your student visa (e-VAL) application status. You'll receive a login once your university initiates the process.
Google Calendar/Outlook Calendar(Calendar)
Set reminders for application deadlines, English test dates, interview schedules, EMGS follow-ups, and visa appointment dates.

Application Timeline Calculator for Malaysia

For September 2025 Enrollment (Main Intake)
Primary Cycle
  • Research & Test Prep:June 2024 - October 2024
  • Application Submission (Public):November 2024 - February 2025
  • Application Submission (Private):November 2024 - April 2025
  • Offer & EMGS Visa Application:March 2025 - July 2025
  • SEV & Travel Prep:July 2025 - August 2025
For January/February 2025 Enrollment
Common Private Intake
  • Research & Test Prep:April 2024 - August 2024
  • Application Submission:September 2024 - November 2024
  • Offer & EMGS Visa Application:November 2024 - January 2025
  • SEV & Travel Prep:December 2024 - January 2025
For June/July 2025 Enrollment
Less Common Private Intake
  • Research & Test Prep:November 2024 - March 2025
  • Application Submission:March 2025 - April 2025
  • Offer & EMGS Visa Application:April 2025 - June 2025
  • SEV & Travel Prep:May 2025 - June 2025

Count back from your desired enrollment date to create your personalized application timeline. For the main September intake, starting the process at least 12-15 months before is highly recommended, especially considering the EMGS visa processing time. For other intakes, 6-9 months is often sufficient, but earlier is always better.

Special Considerations and Additional Deadlines for Malaysia

Beyond standard application deadlines, international students must navigate several additional deadlines and special considerations that can significantly impact their admission chances and overall experience studying in Malaysia.

Financial Aid & Scholarship Deadlines (Malaysia Specific)

Financial aid and scholarship deadlines for Malaysian institutions often fall earlier than regular admission deadlines. While federal aid is not applicable, university-specific and external scholarships are crucial.

Key Financial Deadlines

TypeTypical DeadlineNotes
University-Specific ScholarshipsTypically 1-3 months before admission deadline (e.g., March-May for September intake)Many Malaysian universities offer merit-based or need-based scholarships for international students. Check individual university websites for specific dates.
Malaysian Government Scholarships (e.g., MTCP)Varies, often Jan-March for September intakeHighly competitive. Check Education Malaysia Global Services (EMGS) and relevant government ministry websites for details and eligibility.
External Scholarships (Home Country/International)3-9 months before program startResearch scholarships from your home country's government, foundations, or international organizations. These often have very early deadlines.
Financial DocumentsWith application or upon conditional offerProof of funds (bank statements, sponsor letters) is mandatory for visa application and often required during the university application process itself.
Malaysia Student Pass (Visa) & Immigration Timelines

The Malaysia Student Pass application process is managed by Education Malaysia Global Services (EMGS). This process adds a significant timeline to your application. Begin the Student Pass application as soon as you receive your Letter of Acceptance from the university.

Student Visa Timeline

Receive Letter of Acceptance (LOA)
Varies by university, typically 1-2 months after application submission.

Issued by the university after successful admission.

University Submits Application to EMGS
Within 1-2 weeks of you accepting the LOA and submitting required documents.

The university initiates your Student Pass application with EMGS on your behalf.

EMGS Processing (VAL - Visa Approval Letter)
Typically 14-21 working days (can be longer during peak periods or if documents are incomplete).

EMGS reviews documents, conducts health screening (if applicable), and issues the Visa Approval Letter (VAL).

Apply for Single Entry Visa (SEV) (if required)
1-2 weeks after receiving VAL. Check specific embassy requirements and processing times.

For nationalities requiring a visa to enter Malaysia, apply at the Malaysian Embassy/Consulate in your home country using the VAL.

Travel to Malaysia
Within 6 months of VAL issuance, and ideally 1-2 weeks before program start.

Enter Malaysia with your VAL (and SEV if applicable).

Post-Arrival Medical Screening
Within 7 days of arrival.

Mandatory medical check-up at an EMGS-approved clinic in Malaysia.

Student Pass Endorsement
Within 14 days of arrival and successful medical screening. Takes 7-10 working days.

University submits passport to EMGS for Student Pass sticker endorsement.

Additional Deadlines & Requirements for International Students in Malaysia

Credential Evaluation & Testing Deadlines

•
Academic Transcripts/Certificates: Ensure all academic documents are certified true copies. Some universities may require specific authentication from your home country's Ministry of Foreign Affairs or Malaysian Embassy.
•
English Proficiency Tests (IELTS/TOEFL/PTE/MUET): Schedule tests 3-6 months before application deadlines. Scores are typically valid for 2 years. Some Malaysian universities accept alternative proofs of English proficiency (e.g., previous education in English).
•
Other Standardized Tests (e.g., GMAT/GRE for postgraduate): Take tests 4-6 months before applications; allow time for potential retakes and score reporting.

Housing & Orientation Deadlines

•
On-Campus Accommodation: Apply for university accommodation as soon as you receive your LOA. Deadlines vary but often fill up quickly. Some universities have specific application periods.
•
International Student Orientation: Mandatory for all new international students. Registration deadlines are typically 1-2 weeks before the orientation date, which usually precedes the start of classes.
•
Airport Pickup: Many universities offer airport pickup services. Request this 2-4 weeks before your arrival date.
•
Health Insurance: Mandatory for all international students and typically arranged by EMGS as part of the Student Pass application. Ensure you understand coverage details.
•
Medical Check-up (Pre-Arrival): Some universities or EMGS may require a pre-arrival medical check-up from your home country. Follow specific instructions carefully.

Course Registration & Academic Planning

•
Course Registration: Typically occurs during orientation week or the first week of classes. Academic advisors will guide you.
•
Credit Transfer (if applicable): Submit relevant documents for credit transfer evaluation during the application process or upon admission. Deadlines vary by university department.

Pre-Departure & Arrival Requirements

•
Pre-Departure Briefing: Many universities or EMGS may conduct online pre-departure briefings. Attend these for crucial information.
•
Travel Itinerary Submission: Submit your flight details to your university's international office once your VAL is issued and flights are booked.
•
Arrival Deadline: You must arrive in Malaysia before the program start date, allowing time for post-arrival medical screening and Student Pass endorsement. Do not arrive too early (e.g., more than 2 weeks before program start) as your VAL validity is tied to your program start date.

Important: Missing key deadlines for international student requirements, especially related to EMGS and Student Pass, can lead to significant delays, visa rejection, or inability to commence your studies on time. Maintain clear communication with your chosen university's international office throughout the process.

Country-Specific Considerations for Malaysia Applications

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